Job Description

Position Summary

We are seeking a detail-oriented Part-Time Staff Accountant to manage day-to-day accounting activities and support monthly close and routine compliance matters. The role is responsible for maintaining accurate accounting records, completing reconciliations, supporting AP/AR, inventory accounting, payroll, employee expenses, and recurring state and business compliance requirements.

The ideal candidate has 2–4 years of accounting experience, is comfortable working independently in QuickBooks Online, and can identify issues requiring escalation to management or outside advisors.

Key Responsibilities

• Maintain day-to-day accounting activity in QuickBooks Online, including bank and credit card transaction coding.
• Complete monthly bank, credit card, and balance sheet reconciliations and resolve routine discrepancies.
• Prepare month-end journal entries for accruals, prepaids, depreciation, payroll, commissions, inventory, and other routine items.
• Manage routine accounts receivable, including invoicing, cash application, AR aging, and supporting documentation.
• Process accounts payable, including vendor bills, W-9s, payment support, and month-end accruals.
• Complete monthly inventory and COGS reconciliations and maintain the routine Cin7/QuickBooks synchronization.
• Assist with semi-monthly payroll through Gusto, payroll journal entries, and employee expense reporting.
• Handle routine state and local compliance matters, including registrations, unemployment insurance, workers' compensation requirements, notices, and recurring filings.
• Assist with workers' compensation audits and other routine payroll, insurance, or regulatory requests.
• Maintain organized accounting schedules, supporting documentation, and month-end workpapers.
• Assist with monthly financial reporting, basic P&L and balance sheet analysis, and year-end tax or external accountant requests.
• Maintain accounting procedures and month-end checklists and help improve routine accounting processes.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2–4 years of accounting experience.
• Experience with month-end close, account reconciliations, AP, AR, journal entries, and general ledger accounting.
• Working knowledge of accrual accounting.
• Strong QuickBooks Online and Excel skills preferred.
• Familiarity with payroll, unemployment, workers' compensation, and routine state compliance matters preferred.
• Inventory/COGS accounting experience is a plus.
• Experience with Cin7, Gusto, or similar systems is a plus.
• Strong attention to detail, organization, and ability to work independently.
• Ability to recognize when accounting, tax, legal, or regulatory matters should be escalated.

Compensation: $40,000–$45,000 annually based on experience.

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